What makes a standout Proxy Statement?
A proxy statement is more than just a compliance document. An exceptional proxy statement encompasses a strategic blend of transparent communications, sleek layouts, and innovative designs. Minerals Technologies demonstrated excellence in several key areas.
Key elements of Minerals Technologies proxy
Visual and design distinction
Consistent and concise design: The Minerals Technologies proxy distinguishes itself through an appealing and concise design, beginning with the front cover featuring photography that aligns with the organization’s business and customer identity. The Notice of Annual Meeting was thoughtfully formatted, providing a clear, at-a-glance overview of meeting and voting logistics. Additionally, the Table of Contents enhanced navigability through a two-column format, two-tier hierarchy and hyperlinks to all key topics.
Efficient and targeted communication
A compelling “reader’s digest”: The proxy summary delivered clear overviews of board nominations, executive compensation, shareholder engagement and corporate governance. Their proxy not only met regulatory requirements but also responded to shareholder expectations for well-informed and transparent communications.
Quality and transparent disclosures
Strategic communication on governance: Minerals Technologies incorporated a structured approach to presenting board elections and governance. The Election of Directors section addressed the challenge of presenting nominee information to a staggered board through a consistent design that highlighted each board nominee’s qualifications and reasons for nomination. The Corporate Governance section shared insight into key factors, such as director independence and board committee roles, that contributed to its award-winning ESG scores. Additionally, the proxy included a detailed Report of the Corporate Governance and Nominating Committee, reinforcing Minerals Technologies commitment to transparency of its board committee and their results.
Model Compensation Discussion and Analysis (CD&A)
Transparent communication: Minerals Technologies effectively communicated it’s pay for performance strategy and success through using a balanced combination of content and graphics to outline the Advisory Vote proposal. Leveraging the primary Table of Contents allowed readers to easily navigate through the complex CD&A section. The proxy also articulated program objectives and philosophy by contrasting business performance and growth strategies with achieving short- and long-term objectives. Additionally, detailed scorecards aligned to individuals’ NEO performance and objectives to the compensation plan were included in the proxy to provide shareholders with transparent insight into how performance and results are tied to compensation.
How Minerals Technologies elevated the proxy
From innovative designs and formats to consistent and well-articulated content and messaging, the 2025 Minerals Technologies proxy statement embodies organizational priorities:
- Ongoing commitment to proactively addressing shareholder concerns
- Highlighting corporate governance strengths
- Reinforcing corporate culture and values
- Telling a compelling ESG story
- Using plain English and structure
- Offering insights into board and company performance, including executive performance and compensation
Lessons from Minerals Technologies success
If you are inspired to enhance your company’s next proxy statement, Minerals Technologies’ approach offers fresh perspectives. We also encourage you to download our Proxy Statement Style Guide to explore how to modernize your own proxy statement content and design.
Interested in speaking with a Toppan Merrill proxy expert? Contact us at [email protected] or by calling 800.688.4400.
View the 2025 Minerals Technologies Proxy Statement here.
Congratulations to Minerals Technologies on their win.
